Job Summary:
Responsible for all Finance & Administration duties i.e., shorthand, tying, filing, office administration, composing letters, dealing with telephone inquiries, organization of documents, etc. Received constant supervision and directions. Instruction and advice are readily available.
Duties and Responsibilities:
1) Accounts Receivable & Audit
- Reports directly to the Vice President for Finance & Administration.
- To ensure reliability and integrity of the report.
- To provide the management with a Daily Sales Report of all branches.
- To provide status of Daily Cash Sales and Sales on Account of all branches.
- To provide Aging of Receivables.
- To ensure that all cash sales are all deposited intact with the bank and reconciled with all documents as issued upon sales.
- Follow up daily collection from Accounts Receivables in-charge/ Cashier in the branch.
- Problematic branch accounts (spare parts sales) shall be handled by AR in-charge.
- Visit the branch for possible reconciliation in case of discrepancy in sales of spare parts and other concerns regarding reporting.
2) Collections
- Creates and maintains credit history files; maintains accurate records about the customer payment status.
- Documents daily collections activity.
- Call customers regarding overdue accounts and determine reasons for non-payment.
- Issues letter to overdue accounts.
- Identifies bad debt or financial exposure.
3) Purchasing
- Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
- Research potential vendors; compares and evaluates offers from suppliers.
- Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute item; obtaining approval from requisitioning department.
- Verifies receipt of items by comparing items received to items ordered; resolved shipment in error with suppliers.
4) Performs other legitimate duties as instructed by immediate superior.
REPORTORIAL:
- Daily Sales Summary of all branches
- Daily Cash Collections Summary
- Daily Aging of Receivables
- Status of Overdue Accounts
- Once a week visit to branch to check if policies are being complied and verification of documents and process by person in-charge in receiving cash.
All interested applicants may send their resume/ CV thru email:
- phrd@jac.net.ph
- jmph.recruitment@gmail.com
Kindly indicate the position you are applying for as the subject of your email
- e.g. Finance & Administrative Assistant - SURNAME, First Name M.I.
For further inquiries, you may contact us thru the following contact nos.:
- Direct Landline: (Globe) (02)-7900-6507
- Mobile No.: (SMART) +63 908 815 1753
Job Type: Full-time
Salary: From Php14,867.50 per month
Benefits:
- Company Christmas gift
- Pay raise
- Promotion to permanent employee
Schedule:
- 8 hour shift
- Day shift
Ability to commute/relocate:
- Quezon City: Reliably commute or planning to relocate before starting work (Required)
Expected Start Date: 05/29/2023
